REGIONAL FOOD BALANCE SHEET

 

-         Cereals and Pulses Component -

 

 

USER MANUAL

 

JUNE 2013

 

    Supported by

USAID plus Trade Hub everyday use.jpg


Contents

1.0         About EAC Regional Food Balance Sheet (RFBS). 3

2.0         Understanding the EAC Regional Food Balance Sheet (RFBS) data – Cereals and Pulses component  3

2.1         Description of the FRBS data. 4

2.2         Methodology for RFBS data computation. 7

2.3         RFBS (cereals and pulses component) Source/contributors. 8

3.0         How to access and use the EAC RFBS Portal – Cereals and Pulses Component. 10

3.1         Contributor User Guide. 10

3.1.1          Government. 10

3.1.2          Private Sector Contributor. 14

3.1.3          Relief Agency. 18

3.2         Visitor to the EAC RFBS User Guide. 21

3.3         Email data submission. 26

4.0         Regional Food Balance Sheet Reports. 28

4.1         Surplus/Deficit Report. 28

4.2         Surplus history report. 29

4.3         Production Estimate Report. 30

4.4         Tradable Surplus. 31

4.5         Strategic Reserve Report. 32

4.6         Carryover Stock Distribution Report. 33

Annex 1  34

EAC Regional Food Balance Sheet - (Automated Template). 34

 

 


 

1.0      About EAC Regional Food Balance Sheet (RFBS)

 

The EAC Regional Food Balance has been developed by the EAC Secretariat in collaboration with EAC Partner States (relevant public and private sector organizations). It is developed further to the provisions of the EAC Food Security Action Plan.

 

The background behind its development is recognition of it being an important tool towards the regions efforts of managing the food security situation. In principle, the Regional Food Balance Sheet is expected to give accurate and reliable information about food availability in the current period. It is a departure from the known traditional food balance sheet which gave historical information.

 

The RFBS is therefore a powerful tool for use by Governments in determining adequacy of food supplies for purposes managing food security concerns. Where the RFBS posts food surplus, the immediate impact is to release funds that the Government would have tied up in securing food not knowing that the region has sufficient food. It also encourages Governments to come up with proactive trade policy measures to encourage flow of food from countries which the RFBS reveal as having surplus. It therefore leads to actualization of the objectives of the EAC Customs Union of free flow of goods within the EAC region.

 

The RFBS is a powerful tool for the private sector to use in planning exports and imports. First preference due to preferential duties is the EAC regional market, where the private sector has an advantage over other supplies coming from outside the EAC region. It enables the private sector to use the hedge of Common External Tariffs which is in favour of intra-EAC trade to exploit trade potential for the various products covered under the RFBS.  The RFBS is also a tool that the private sector will use to engage Governments whenever there are reported short fall in supplies as revealed by RFBS, cannot meet. In such a case, the RFBS data will be used to lobby for temporary stay of application of Common External Tariff for the products facing regional shortages.

 

The RFBS is a powerful tool for Relief Agencies to use in determining regional food security crisis and planning for relief supplies. It is also a useful tool for the Relief Agencies to use in sourcing food supplies from the region based on the revealed food availability.

 

The scope of the comprehensive EAC Regional Food Balance Sheet has been informed by the EAC Food Security priority products that are covered under the following components

a)      Cereals and Pulses

b)      Livestock (Meat, Dairy Products and Animal Fats)

c)      Fisheries

d)      Horticulture (Fruits, Vegetables and Roots and Tubers)

e)      Industrial Crops (Sugar and Sugar Products, Oil Crops and Vegetable Oils)

 

Product coverage for each of the components is provided in Annex 1 of this user guide and referred to in detail under each of the components RFBS User Guide.

 

2.0   Understanding the EAC Regional Food Balance Sheet (RFBS) data – Cereals and Pulses component

 

2.1       Description of the FRBS data

 

The food balance sheet template (Annex 1) is adapted from the FAO food balance sheet format. Specific variations have been introduced to make the food balance amenable as a tool for traders and policy makers. The food balance sheet is meant to be completed every month (the first week of the month). The components of the food balance sheet items and data sources are presented below under the (A) Domestic Supply side and (B) Domestic Utilization): -

 

A.  Domestic Supply

 

1.      Carry Over Stocks - as at (last date of previous month, say 28th February 2013) (MT):

This is the stock carried over from the previous month expressed in metric tonnes. It is the stock build up from harvest and imports in the previous month that will not have been used up by the end of that month. The stock held in the following forms will be declared for purposes of distinguishing the stock held for emergency and relief services and that available for trade:

 

1.1  Stock held by Food Reserve Agency:

This is the stock held by Government Reserve Agencies.

1.1.1        For Strategic Reserve

This is the stock held by Government Food Reserve Agencies for use in case of famine or emergencies

1.1.2        For Commercial Use

This is the stock held by Government Food Reserve Agencies for commercial use, i.e. for sale in the domestic market or exports

 

1.2 Stock held by households:

This is the stock held by households at farm level for domestic consumption. It is estimated from production estimate of the previous month. The computation of this estimate is based on the reality that out of a total production a certain proportion of the output is retained at household level for domestic consumption or sale. The Ministry of Agriculture, will determine the percentage of previous month’s production estimate that is held at household level for consumption or sale.

 

1.3  Stock held by Processors:

This is the stock held by Processors. The Millers Association, through the focal private sector FBS coordination point will avail the data for purposes of construction of the FBS. For purposes of EAC RFBS, Eastern African Grain Council is the coordinator for private sector contributors.

 

1.4 Stock held by traders/warehouses:

This is the stock traders and operators of warehouses for cereals and pulses. The data is availed through the focal private sector FBS coordination point (EAGC).

 

1.5 Stock held for Food Relief (e.g. WFP etc):

This is the stock held for relief purposes by organizations such as WFP. These organizations will avail the data through the coordination point of food relief agencies, to the national FBS focal point for use in preparation of national FBS.

 

2        Production Estimate:

This is estimated production for the reporting month. For purposes of constructing Regional Food Balance Sheet on monthly basis, the annual production projections will be interpolated on monthly basis. As an example, if annual production of maize is 2m metric tonnes and assuming that all this maize harvested in a period of 4 months, say October to December, monthly production estimates will be 500,000 metric tonnes per month for the month of October to December. Production estimates for the rest of the year (January to September) will be nil.

 

Production Estimate – Production data is obtained through field survey conducted by agricultural extension workers in collaboration with NBS in the course of their duty. The method used involves sampling of producers at the end of production season and estimating the amount produced. In order to get production at field level, the following procedure is used;

A. From the sampled farmers establish area of crop planted through objective measurement which involves pacing, use of tape measure or use of GPS.

B.  From the planted area carry out crop cutting to establish yields (amount produced per unit area)

C. Using total crop area multiplied by average yield per unit area to get total production

D. Use extrapolation to get total production of the estimated area in A above.

 

Apart from the above procedure, countries can use modern technology such as remote sensing and Google maps/ earth to estimate crop production.

 

Knowledge of the expected production on monthly basis enables traders to plan sourcing of the commodity from the country/region where the product is being harvested. This information helps the policy makers to know the amount of food coming into the market for purposes of ensuring that the region is food safe and working towards facilitating the trade of the products in question.

 

3        Import projection for the reporting month (e.g. 28th February 2013):

These are projected imports for the reporting month by:

3.1 Government Agencies

3.2 Processors

3.3 Traders

3.4 Food Relief Agencies (e.g. WFP etc)

 

Each of these organizations will avail the data through the relevant coordination unit to the national FBS contact point.

 

4.   Post harvest loss:

Post Harvest Loss (PHL) is expected during the harvest and storage process. In each country, the PHL that the Ministry of Agriculture uses in producing the annual food balance sheet will be applied. The table below gives applicable PHL for the focal commodities of the cereals and pulses component of the EAC RFBS.

 

Table 1: Post Harvest Loss

 

Maize

Wheat

Sorghum

Millet

Rice

Kenya

10%

2%

11%

10.4%

5%

Burundi

15

14

12.5

12

11

Rwanda

15

14

12.5

12

11

Tanzania

20

14

12.5

12

11

Uganda

16

12

12.5

12.5

11

 

Source: EAC Partner States submissions at the EAC Regional RFBS meeting of May 2012.

 

5.   National availability of food for the reporting month

The sum of carry over stock, production estimate (having been adjusted for post harvest loss) and projected imports gives national food availability.

 

B.  Domestic Utilization

 

6.   National consumption projections for the reporting month (e.g February 2013)

This is the estimated monthly consumption of the specific product. This data is to be availed by the Ministry of Agriculture using the formula used for compilation of annual food balance sheet. From the EAC Regional RFBS meeting of May 2011, it was agreed that the consumption data will be based on the FAO data base estimates. Monthly consumption figure will be derived from the annual consumption projections.

 

7.   Seed (Projected allocation for seed in the reporting month, e.g February 2013) - (MT)

This is the proportion of production estimate which is used as seed. The Ministries of Agriculture will provide this data based on national practices.

 

8.   Feed (Projected allocation for feed in the reporting month, e.g February 2013) - (MT)

This is the proportion of production estimate which is used for feed. The Ministries of Agriculture will provide this data based on national practices.

 

9.   Industrial Use (Projected allocation for industrial use in the reporting month, e.g February 2013) - (MT)

This is the proportion of production estimate which is allocated for industrial use (e.g flour milling and other types of food processing). The Ministries of Agriculture will provide this data based on national practices.

 

10. Export projections (projected exports in the reporting month, e.g February 2013)

These are projected exports for the reporting month by:

10.1 Government Agencies

10.2 Traders

10.3 Food Relief Agencies (WFP etc)

 

Each of these organizations will avail the data through the relevant coordination unit to the national FBS contact point. Data will be availed in accordance to the following broad destination markets: EAC, COMESA and SADC and Rest of the World.

 

11. Total Domestic utilization by end of the reporting month

This is the summation of all components of the domestic utilization under each of the line items above (6 + 7 + 8 + 9 + 10)

 

12. Available stock by end of the reporting month e.g 28th February 2013 (MT) = 5 – (6 + 7+8+9+10)

This is the net available food by the end of the reporting month. It is the balance of the food available after taking into account projected consumption, utilization for seed, feed, industrial processing and projected exports. 

.

2.2       Methodology for RFBS data computation

 

The methodology for RFBS data computation was agreed upon cereals and pulses working group during the regional RFBS meeting in May 2012. This methodology ensures that the data reported by EAC Partner States is comparable and avoids challenges such as double counting, etc. For each of the RFBS components, the agreed methodology is provided below.

 

A.    Supply

1.      Stock measurement

 

2.      Production Estimate –

Production data is obtained through field survey conducted by agricultural extension workers in collaboration with NBS in the course of their duty. The method used involves sampling of producers at the end of production season and estimating the amount produced. In order to get production estimate at field level, the following procedure is used;

a)      From the sampled farmers establish area of crop planted through objective measurement which involves pacing, use of tape measure or use of GPS.

b)      From the planted area carry out crop cutting to establish yields(amount produced per unit area)

c)      Using total crop area multiplied by average yield per unit area to get total production

d)     Use extrapolation to get total production of the estimated area in A above.

 

Apart from the above procedure, countries can use modern technology such as remote sensing and google maps/ earth to estimate crop production.

 

4.      Post Harvest Loss

·         Waste (Post Harvest Loss)- Refer to phlosses.net (Compete to provide conversion factors for countries that may not have by the end of this meeting)

 

·         For Kenya PHL is: Maize 10%, Wheat 2%, Rice 5%, Sorghum 11%, Millet 10.4%. For other countries based on the FAOSTAT, the PHL is as tabulated in the table below.

 

Maize

Barley

Wheat

Sorghum

Millet

Rice

Burundi

15

10

14

12.5

12

11

Rwanda

15

10

14

12.5

12

11

Tanzania

20

10

14

12.5

12

11

Uganda

16

10

12

12.5

12.5

11

 

 

5.      Import (projections)-

 

6.      Total A (1 + 2 + 4) – (3)

 

B.     Utilization

7.      Food consumption- Estimation as per FAO data

8.      Feed (at household level) – Feed stock  to be obtained by using procedures as for production

9.      Seed (at household level)- Seed stock  to be obtained by using procedures as for production

10.  Industrial use- From registered processors (eg corn product industries, millers, breweries animal feed and other manufactured products)

11.  Export (projections)

 

12.  Total Domestic Utilization 6 + 7 + 8 + 9 + 10)

Total domestic utilization is arrived at through summation of all components under the domestic utilization segment of the RFBS.

 

13.  Net Availability (12 – 6) = Surplus/Deficit status

 

2.3       RFBS (cereals and pulses component) Source/contributors

 

There are three broad categories of RFBS data contributors or sources. These are as follows: Ministry of Agriculture (which is also the national focal point for the National Food Balance Sheet), the Registered RFBS Private Sector (Processors, traders and warehouse operators) through the coordination of Eastern African Grain Council (EAGC) and Relief Agencies (WFP and others). The table below shows the source of each type of RFBS data.

 

Domestic Supply/Utilization

Source of Data

A:

Domestic Supply

[1]

Carry Over Stocks – as at end of the month preceding the reporting month – e.g 28th February 2013  (MT)  (1.1 + 1.2 + 1.3 + 1.4+1.5+1.6)

 

1.1

Stock held by Food Reserve Agency (1.1.1+1.1.2)

Ministry of Agriculture

 

1.1.1:   For Strategic Reserve

 

 

1.1.2:   For Commercial Use

 

1.2

Stock held by households

Ministry of Agriculture

1.3

Stock held by Processors

RFBS Registered Private sector processors through processors association and EAGC

1.4

Stock held by traders/warehouses

RFBS Registered Private sector traders/warehouses through EAGC

1.5

Stock held for Food Relief (by Relief Agencies e.g WFP etc)

World Food Program

[2]

Production Estimate for reporting month - e.g. April 2011

Ministry of Agriculture

[3]

Imports projections for the reporting month - e.g. 28th February 2013 (3.1 + 3.2 + 3.3 + 3.4)

 

3.1

By Government Agencies

Ministry of Agriculture

3.2

By Processors

RFBS Registered Private sector processors through processors association and EAGC

3.3

By Traders

RFBS Registered Private sector traders/warehouses through EAGC

3.4

By Relief Agencies (e.g WFP etc)

World Food Program

[4]

Post harvest loss

Ministry of Agriculture

[5]

National Availability for the reporting month  = [(1 + 2 + 3) - 4]

System Generated

B:

DOMESTIC UTILIZATION

 

[6]

National Consumption (MT) in reporting month (e.g 28th February 2013)

Ministry of Agriculture

[7]

Seed (Projected allocation for seed in the reporting month, e.g 28th February 2013) - (MT)

Ministry of Agriculture

[8]

Feed (Projected allocation for feed in 28th February 2013) - (MT)

Ministry of Agriculture

[9]

Industrial Use

Ministry of Agriculture

[10]

Export projections (projected exports in the reporting month, e.g 28th February 2013) : 10.1 + 10.2 + 10.3

 

10.1

By Government Agencies

Ministry of Agriculture

10.2

By Traders

RFBS Registered Private sector traders/warehouses through EAGC

10.3

By Relief Agencies (e.g WFP etc)

World Food Program

11

Total Domestic Utilization

System Generated

[12]

Net available stock by end of the reporting month (5) – (11))

System Generated

 

3.0   How to access and use the EAC RFBS Portal – Cereals and Pulses Component

 

You can log on to the EAC RFBS as any of the following categories of users which are recognized by the system: -

·         Contributor

Contributor refers to the registered RFBS data contributors. These are institutions responsible for uploading the EAC RFBS data base with current data as per the procedure for RFBS data upload. There are three categories of broad contributors as follows: -

Ø  Government

Ø  Private Sector

Ø  Relief Agencies

 More information on how to log on to the system as a contributor and how to go about uploading the data is detailed in section 3.0 – Contributor User Guide

 

·         Visitor

This category of user is anyone who would like to access the EAC RFBS (Cereals and Pulses component) for purposes of using the information in the website for whatever purpose they may have. More information on how to log on to the system as a visitor and the type of data and information to get from the RFBS is detailed in section 4.0 – Visitor User Guide.

 

3.1       Contributor User Guide

 

3.1.1    Government

 

Step 1

 

To access the RFBS please type the URL http://www.rfbs.in

 

Click on the login button or menu on the top of the screen to get to the login screen

 

Step 2

 

The login screen will appear as below

 

 

 

 

 

 

 

Please use your official email address and password provided to you to login to the system

In case you need a new account or password reset please contact info@rfbs.in

 

Step 3

 

Once the login is successful you should be able to access the home page shown below: -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Click on the “Upload RFBS Data “link on the right hand side

 

 

Step 4

 

Once the data upload form appears as shown below please fill all the fields. Where no data is available please put a ZERO (0) and NOT letter “O”

The following fields should be completed for each product

-        Stock held by Food Reserve Agency for

-        Strategic use

-        Commercial use

-        Stock held at house hold

-        Import Projections from EAC, SADC and COMESA

-        Production Estimate

-        Post Harvest Loss

-        National Consumption

-        Projected allocation for seed

-        Projected allocation for feed

-        Industrial Use                                                                                                

-         Export projections to EAC, COMESA and SADC and to Extra regional

Click on Submit button and click OK on the confirmation alert screen shown below

 

 

 

 

 

 

 

 

The process of data upload is complete. You can view the balance sheet summary on the first page. The system will automatically take you back to the home screen.

 

3.1.2    Private Sector Contributor

 

Step 1

 

To access the RFBS please type the URL http://www.rfbs.in

 

Click on the link sign up as a contributor to register as a contributor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

In order for you to be registered as a contributor, you are required to fill in all the fields. To assist the contributors in understanding the details and significance of the information they are to avail, the following details have been availed for reference purposes: -

a)      Organization Name: This is the name of the company or organization whose data will be uploaded to the RFBS, e.g XYZ Company Ltd.

b)      Contact Name: This is the name of the person registering the company as a contributor. He is also the focal person for the company on RFBS data submissions.

c)      Contact position: This is the position that the contact person holds in the organization, e.g. Sales and Logistics Manager.

d)     Physical address: This refers to the physical address of the company being registered for purposes of the RFBS data upload.

e)      Postal address: This refers to the postal address of the company being registered for purposes of the RFBS data contribution

f)       Telephone: This refers to the direct phone of the contact person to facilitate ease of follow up/clarification on the submitted data.

g)      Fax: This is the fax of the company being registered for purposes of RFBS data contribution.

h)      Email address: This is the email address of the contact person. It should be the contacts person official email/email which they regularly use.

i)        Role in RFBS: This drop down box allows you to pick the category in which the company to be registered as a contributor to the RFBS. The options available are:

Ø  Processor (millers),

Ø  Trader/warehouse operators

j)        Country: This is the country where the company being registered as a contributor to the RFBS is based.

 

An email will be sent to you once the account is activated. You can then proceed to the home page and click on the login button or menu on the top of the screen to get to the login screen

 

Step 2

 

The login screen will appear as below

 

 

 

 

 

 

 

Please use your official email address and password provided to you to login to the system

In case you need an new account or password reset please contact info@rfbs.in

 

 

 

 

 

 

 

 

Step 3

 

Once the login is successful you should be able to access the home page shown below

 

 

 

Click on the “Upload RFBS Data “link on the right hand side

 

 

Step 4

 

Once the data upload form appears as shown below please fill all the fields. Where no data is available please put a ZERO (0) and not letter “O”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Explanations on how to fill in the details:

a)      Start by choosing the reporting month. If the reporting month is June, then select June.

b)      Proceed to select the year. If the year for which the data is being reported is 2012, then select 2012.

c)      Proceed to insert the data in each row for each commodity. Where no data is available please put a ZERO (0) and NOT letter “O”. The explanation/definition of the data to be entered is as follows: -

1)      Carryover Stock: This refers to the stock of the commodity by the end of the preceding month. For instance if the reporting month is June, carry over stock is the stock held on 31st of May. For private sector registered RFBS contributor companies/organizations, this is the stock held in warehouses at the end of the previous month. Fill in this data in the raw: -

1.3 stock held in registered warehouses for each of the commodities where such stock was in place. Where there was no stock, insert ZERO.

 

The following fields should be completed for each product

-        Stock held by Warehouse or Processor

-        Import Projections from EAC, SADC and COMESA

-         Export projections to EAC, COMESA and SADC and to Extra regional

 

 

 

 

 

 

 

 

 

Click on Submit button and click OK on the confirmation alert screen shown below

 

 

 

 

 

 

 

 

 

 

 

The process of data upload is complete. You can view the balance sheet summary on the first page. The system will automatically take you back to the home screen

 

3.1.3    Relief Agency

Step 1

 

To access the RFBS please type the URL http://www.rfbs.in

 

 

Click on the login button or menu on the top of the screen to get to the login screen

 

Step 2

 

The login screen will appear as below

 

 

 

 

 

 

 

Please use your official email address and password provided to you to login to the system

In case you need an new account or password reset please contact info@rfbs.in

 

 

Step 3

 

Once the login is successful you should be able to access the home page shown below

 

 

 

Click on the “Upload RFBS Data “link on the right hand side

 

Step 4

 

Once the data upload form appears as shown below please fill all the fields. Where no data is available please put a ZERO (0) and not letter “O”

 

 

The following fields should be completed for each product

-        Stock held by Warehouse or Processor

-        Import Projections from EAC, SADC and COMESA

-        Export projections to EAC, COMESA and SADC and to Extra regional

 

 

 

 

 

 

Click on Submit button and click OK on the confirmation alert screen shown below

 

 

 

 

 

 

 

 

 

 

 

The process of data upload is complete. You can view the balance sheet summary on the first page. The system will automatically take you back to the home screen

 

 

3.2       Visitor to the EAC RFBS User Guide

 

Step 1

 

To access the RFBS please type the URL http://www.rfbs.in

As a guest you must fill in the registration form below:

 

guest

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

You will receive an email confirmation then you can return to the home page and click on the login button or menu on the top of the screen to get to the login screen

 

Step 2

 

The login screen will appear as below

 

 

 

 

 

 

 

 

Please use your official email address and password provided to you to login to the system

In case you need an new account or password reset please contact info@rfbs.in

 

 

Step 3

 

Once the login is successful you should be able to access the home page shown below

 

 

On the home page you can scroll down to view

 

 

 

The guest user can access

 

Step 4

 

Balance Sheets for the national and regional level by clicking on the Balance Sheet menu on the top of the page shown below

The balance sheet appears as shown below

 

 

Step 5

 

You can view the national food balance sheet by clicking on the country or regional column for the particular month and year of interest

 

The national and regional food balance sheets a


3.3       Email data submission

 

Step 1

 

Download the appropriate MS Excel Template by clicking on the appropriate link

1.       Private Sector and Relief AID template: http://www.rfbs.in/RFBS-template1.xls

2.       Public Sector or Government Template:  http://www.rfbs.in/RFBS-template6.xls

The Private Sector and Relief AID Template is shown below

The Public Sector or Government Template is shown below

 

 

 

 

 

 

 

Step 2

 

Complete the template for each month of data you wish to submit.

The contributor email must be be filled e.g contactname@organisation.com

The year must be filled e.g 2013

The month must be filled e.g 5 for May not the month name but month number

All values are in metric tonnes and filled as numbers e.g 100 not 100 MT or 100 Metric tonnes

Note that only registered contributor’s email can be filled in the template

 

Step 3

 

Send an email with the subject RFBS Contribution to data@rfbs.in and attached the completed template

 

Please attach one file, the workbook can contain multiple worksheets

 

 


 

4.0      Regional Food Balance Sheet Reports

 

4.1       Surplus/Deficit Report

 

This report gives the surplus/deficit situation for the reporting month. It is presented in a graphic format (see below) by the country of interest and comparative scenarios for the region and other EAC Partner States individually.

 

 

4.2       Surplus history report

 

This report is a further analysis of the surplus/deficit report and it shows the history of surpluses/deficit on monthly basis for the country and the region.


4.3       Production Estimate Report

 

This report gives the production estimate (projected production during a reporting month).  It is presented in a graphic format (see below) by the country of interest and comparative scenarios for the region and other EAC Partner States individually.


4.4       Tradable Surplus

 

Tradable surplus report shows the proportion of reported surplus that is available in the commercial market. It is prepared through summation of Carry over stock held by Food Reserve Agencies (for commercial use), households (total house hold held stock less the amount for domestic use), and traders/warehouses.

 


4.5       Strategic Reserve Report

 

This report shows stock held by strategic Reserve Agencies. It is broken down into the stock held for strategic reasons and for commercial use.

 


4.6       Carryover Stock Distribution Report

 

This report shows distribution carry over stock report by various RFBS contributors – Food Reserve Agencies, Households, processors, traders/warehouses and Relief Agencies.

 

 

 


 


Annex 1

 

EAC Regional Food Balance Sheet - (Automated Template)

 

 

 

 

 

 

 

 

 

 

 

Country:

 

 

 

 

 

 

 

 

 

 

 

 

 

Month:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maize (MT)

Wheat (MT)

Rice(MT)

Beans(MT)

Millet(MT)

Sorghum(MT)

Barley (MT)

Peas(MT)

Chic Peas(MT)

Cow Peas (MT)

Pigeon Peas (MT)

Green Grams(MT)

 

A. Domestic Supply

 

 

 

 

 

 

 

 

 

 

 

 

 

(1) Stock (Brought Forward from the previous month) -  (1.1 + 1.2 + 1.3 + 1.4+1.5)

 

 

 

 

 

 

 

 

 

 

 

 

 

1.1 Stock held by Food Reserve Agency

 

 

 

 

 

 

 

 

 

 

 

 

 

1.1.1:   For Strategic Reserve

 

 

 

 

 

 

 

 

 

 

 

 

 

1.1.2:   For Commercial Use

 

 

 

 

 

 

 

 

 

 

 

 

 

1.2 Stock held by households

 

 

 

 

 

 

 

 

 

 

 

 

 

1.3 Stock held by Processors

 

 

 

 

 

 

 

 

 

 

 

 

 

1.4 Stock held by warehouses / traders

 

 

 

 

 

 

 

 

 

 

 

 

 

1.5 Stock held RFBS Registered Food Relief Agencies (WFP etc)

 

 

 

 

 

 

 

 

 

 

 

 

 

(2)  Import projections for the reporting month (2.1 + 2.2+2.3)

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1 By Government (Food Reserve Agencies)

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1.1 From EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1.2 From COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1.3  From Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

2.2 By Processors 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.2.1 From EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.2.2 From COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.2.3  From Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

2.3 By Traders/Warehouses 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.3.1 From EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.3.2 From COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.3.3  From Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

2.4 By  Food Relief Agencies (WFP Coordinated)

 

 

 

 

 

 

 

 

 

 

 

 

 

2.4.1 From EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.4.2 From COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

2.4.3  From Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

(3)  Production Estimate for reporting month

 

 

 

 

 

 

 

 

 

 

 

 

 

(4)  Post harvest loss

 

 

 

 

 

 

 

 

 

 

 

 

 

(5) National Availability for the reporting month  = (1+2+3) - (4)

 

 

 

 

              

 

 

 

 

 

              

 

 

B. Domestic Utilisation

 

 

 

 

 

 

 

 

 

 

 

 

 

(6) National Consumption (MT) in reporting month

 

 

 

 

 

 

 

 

 

 

 

 

 

(7) Seed (Projected allocation for seed in the reporting month) - (MT)

 

 

 

 

 

 

 

 

 

 

 

 

 

(8) Feed (Projected allocation for feed in the reporting month) - (MT)

 

 

 

 

 

 

 

 

 

 

 

 

 

(9) Industrial Use (Projected industrial use in the reporting month (MT)

 

 

 

 

 

 

 

 

 

 

 

 

 

(10) Export projections (projected exports in the reporting month) - 10.1 + 10.2 + 10.3

 

 

 

 

 

 

 

 

 

 

 

 

 

10.1 By Government (Food Reserve Agencies)

 

 

 

 

 

 

 

 

 

 

 

 

 

10.1.1 To EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.1.2 To COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.1.3  To Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

10.2 By Processors 

 

 

 

 

 

 

 

 

 

 

 

 

 

10.2.1 To EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.2.2 To COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.2.3  To Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

10.3 By  Traders/Warehouses 

 

 

 

 

 

 

 

 

 

 

 

 

 

10.3.1 To EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.3.2 To COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.3.3  To Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

10.4 By Food Relief Agencies (WFP Coordinated)

 

 

 

 

 

 

 

 

 

 

 

 

 

10.4.1 From EAC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.4.2 From COMESA and SADC

 

 

 

 

 

 

 

 

 

 

 

 

 

10.4.3  From Extra Regional sources (from outside the EAC, COMESA and SADC)

 

 

 

 

 

 

 

 

 

 

 

 

 

(11) Total Domestic Utilization (6 + 7 + 8 + 9 + 10)

 

(12) Net available stock by end in the reporting month (MT) = (11) – (5)